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Clerk's Office File Indexes

Series consists of annual file lists used in conjunction with the Clerk's Office files series, arranged chronologically. Also includes a list of microfilm contents for the correspondence filmed between 1962 and 1986. The first several reels contents are specifically listed reel by reel; after 1974, reel numbers are simply annotated on copies of the file indexes.

Index to the microfilm was created in the 1990s.

City of Coquitlam. Council and Office of the City Clerk

Clerk's Office Files

Series consists of Clerk's correspondence arranged alphabetically by subject. Subjects range from permit applications, auctions, air pollution, budgets, electrical and water service, elections, finance, garbage disposal, the Historical Society, insurance claims, the library, parks, public hearings, schools, recreation, superannuation, voters? lists, tax assessment and zoning. Alphabetic miscellaneous files proceed each letter block and in some years as a block of "miscellaneous A-Z" files are located together at the beginning of annual block.

Earliest material was filmed in 1961 and subsequent filming was done roughly on an annual basis. Filming was done in batches, with closed files pulled for filming and active ones carried forward to the next year. Specific titles of filmed files are listed along with
notes regarding their annual status (i.e. pulled or brought forward), in a series of annual indexes. An index to the individual microfilm reels was created in the 1990s.

City of Coquitlam. Council and Office of the City Clerk

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