Serie S39 - Security Dockets

1894 Letters Patent (Page 1 of 2) 1894 Letters Patent (Page 2 of 2) 1992 Letters Patent

Área de título y declaración de responsabilidad

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Security Dockets

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  • Documento textual

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Jurisdicción de emisión y denominación (filatélico)

Área de fechas de creación


  • 1891-2010; predominant 1961-1999 (Creaci?n)
    City of Coquitlam. Council and Office of the City Clerk

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Descripción física

5.4 m of textual records

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Historia administrativa

The position of the City Clerk was established at the first meeting of the District of Coquitlam Council on August 22, 1891 and R.D. Irvine was engaged at the salary of “not more than $50.00 for the balance of year”. Originally the treasurer, assessor and records manager for the District, the City Clerk eventually became Municipal Council liaison with a separately appointed Treasurer. The Clerk’s chief function is to be secretary to Council, Council Select and Special Committees, to the court of property tax revision and secretary to the Board of Variance and Family Court Committee. The Clerk is responsible for Council correspondence and for civic public relations. The Clerk is also the Returning Officer for elections to Council and the School Board and is the custodian of the municipality’s bylaws. Since the Clerk’s Office has responsibility for record keeping, its records serve as one of the more diverse sources documenting Coquitlam’s development as a municipality.

The area between New Westminster and Pitt River along the Fraser River in British Columbia became settled in the pursuit of trapping, fishing and logging beginning in the
1820’s. Industry and significant settlement began with the opening of Fraser Mills sawmill on the north bank of the Fraser in the last years of the 19th century. Coquitlam comprised an area of approximately sixty-five square miles that had been surveyed by Royal Engineer A.L. Breakenridge in 1863. By the late 1880s, it became evident that the area should be incorporated into a Municipal District, and to this end, a petition was made by a majority of the landowners and pre-emptors living in the area. By letters patent dated 25 July 1891,
the area was incorporated as the Corporation of the District of Coquitlam. The letters patent called for the nomination of five councillors and a reeve and the first meeting of a municipal council were assembled in Kelly’s Hall in 1891 at Westminster Junction, now within the City of Port Coquitlam. The first reeve was R.B. Kelly and the first councillors were E.A. Aitkins, James Fox, S.W. Selman, James Morrison and J. Shennan. The first City Clerk was R.D. Irvine.

In 1893, that portion of the Maple Ridge Municipality between the newly formed District of Coquitlam and the Pitt River was added to Coquitlam municipality. The City of Port Coquitlam and the District of Fraser Mills both ceded from the District of Coquitlam in 1913 in order to limit their tax liability for the development of the rapidly growing Coquitlam District and to establish their own tax base, taking just over a almost 7000 acres of land away from the Coquitlam District. Fraser Mills rejoined the District on 1 November 1971, when both districts revoked their letters patent and a new letters patent was proclaimed incorporating the area as the District of Coquitlam. Supplementary letters patent were issued in 1973 and 1986 to reflect changes in municipal boundaries. Effective 1 December 1992, the District of Coquitlam’s status was changed by new letters patent to that of a city municipality and it became known as the City of Coquitlam. Today, it is bordered by the municipalities of Port Moody, Port Coquitlam, Burnaby and New Westminster as well as the Fraser River to the south, Pitt River to the east and the Coastal Mountains to the north. It includes the community of Maillardville, a region near Fraser Mills settled by French Canadians in the early years.

History of the municipality’s bylaws indicates both the remoteness of the region and its rapid urbanization. Road taxation began in 1897, the sale of liquor was first regulated in 1909 and municipal health regulations were first passed in 1912. Coquitlam had electricity by 1911, and plans for running water began in 1916. The building of a separate fire hall in 1946 and expansion of water service in the mid-1950s indicate a particularly vigorous period of population growth. The municipality assumed responsibility for paved roads and sidewalks by 1961. Zoning changes in the 1970s and 1980s reflect a change in land use from agricultural to single-family suburban residential and low-density apartment housing. An average of two development permits was issued every month by the early eighties.

The town centre, developed in the mid 1970s, provides cultural and recreational facilities and includes a public safety building, a new City Hall, community centre, a high school and college. The population of Coquitlam has doubled from the 1970s to the present day. A dyking project began in the 1990s has eliminated the Coquitlam River flooding and bridge washouts that sometimes occurred in the last century.

City Clerks, District and City of Coquitlam
R.D. Irvine 1891-1892
W. Alexander Philip 1892-
John Smith 1899-1913
A. Haliburton 1913-1917
Robert Newman 1918-1927
Alan M. Shaw 1928
William Russell 1928-1947
F.L. Pobst 1947-1972
R.A. Leclair, acting clerk, 1965, 1966 1967
H.F. Hockey, acting clerk, 1967
Ted Klassen, acting clerk, 1967
Ted Klassen, 1972-1991
Sandra Aikenhead, 1991-1994
Warren Jones, 1994-2000
Trevor Wingrove, 2000-2002
Sonia Santarossa, 2002-2008
Jay Gilbert, 2008-present

Reeves and Mayors, District and City of Coquitlam
R.B. Kelly 1891-1896
E.A. Atkins 1897-1903
Ralph Booth 1904-1908
D.E. Welcher 1909-1910
James Mars 1911-1913
L.E. Marmont 1918-1922
George H. Proulx 1923
R.C. MacDonald 1924-1941
J.W. Oliver 1942-1944
L.J. Christmas 1945-1969
J.L. Ballard 1970-1971
James L. Tonn 1972-1983
Louis Sekora 1984-1998
Jon Kingsbury 1998-2005
Maxine Wilson 2005-2007
Richard Stewart 2008-present

Historial de custodia

Alcance y contenido

Series consists of legal documents sent to the Clerk's Office or signed and sealed by Council and registered under the Clerk's docket system. Such records include public works contracts, service agreements, deeds, development permits, development variance permits, subdivision permits, zoning and rezoning permits, grant documents and insurance policies, as well as some supporting correspondence. Each docket was given a unique docket number by the Clerk's Office and filed numerically. Generally speaking, the dockets are the original records corresponding to Council resolutions dealing with the acceptance of agreements or approval of permits. The first two dockets contain records relating to the District's incorporation.

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Idioma del material

  • inglés

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Ubicación de los originales

Disponibilidad de otros formatos

Restricciones de acceso

Access subject to the provisions of the Freedom of Information and Protection of Privacy Act (RSBC 1996, ch. 165)

Condiciones de uso, reproducción, y publicación

Instrumentos de descripción

Electronic index is maintained by the City Clerk's Office

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Further accruals expected

Nota general

The Series was originally S09 in the City of Coquitlam Council and Office of the City Clerk fonds (F1).

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