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City of Coquitlam. Council and Office of the City Clerk
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Manager's Reports

Series consists of municipal manager's reports written for each meeting of the Council and providing both summaries and recommendations regarding various municipal administrative matters of the day. The position of city manager was created by bylaw 1410 in 1966, when Ray LeClair was promoted from city clerk to city manager.

Topics of the manager?s report range from internal administrative memos on personnel matters to bylaw development. The manager?s reports refer to and comment upon nearly every topic that would concern a municipal administration.

City of Coquitlam. Council and Office of the City Clerk

Letters Patent

The file consists of the original 1894 Letters Patent for the Corporation of the District of Coquitlam, as well as the original 1992 Letters Patent, and copies of the 1891 Letters Patent and 1894 Letters Patent. The file also includes correspondence relating to requests for copies of the letters patent.

City of Coquitlam. Council and Office of the City Clerk

Security Dockets

Series consists of legal documents sent to the Clerk?s Office or signed and sealed by Council and registered under the Clerk?s docket system. Such records include public works contracts, service agreements, deeds, development permits, development variance permits, subdivision permits, zoning and rezoning permits, grant documents and insurance policies, as well as some supporting correspondence. Each docket was given a unique docket number by the Clerk?s Office and filed numerically. Generally speaking, the dockets are the original records corresponding to Council resolutions dealing with the acceptance of agreements or approval of permits. The first two dockets contain records relating to the District?s incorporation.

City of Coquitlam. Council and Office of the City Clerk

Public Hearing minutes

Series consists of the minutes of public hearings that usually concern zoning law changes. Public hearings are open to the public and are attended by the Mayor and Council and appropriate staff including the Planning Director, Municipal Engineer, Municipal Clerk and their deputies. Arrangement of the records is chronological. Prior to 1978, public hearing minutes were kept as part of Committee and Commission minutes, and began in 1959.

Zoning and land use legislation cannot be adopted without a public hearing to address their possible effects on property owners. The minutes are the legally required reports on these hearings.

City of Coquitlam. Council and Office of the City Clerk

Council Committee Minutes, 1990

The file consists of the minutes of the Land Use Committee and the Parks & Recreation Committee in 1990.

City of Coquitlam. Council and Office of the City Clerk

Council Committee Minutes, 1989

The file consists of the minutes of the Land Use Committee and the Parks & Recreation Committee in 1989.

City of Coquitlam. Council and Office of the City Clerk

Council Committee Minutes, 1988

The file consists of the minutes of the Land Use Committee and the Parks & Recreation Committee in 1988.

City of Coquitlam. Council and Office of the City Clerk

Council Committee Minutes, 1987

The file consists of the minutes of the Land Use Committee and the Parks & Recreation Committee from 1987.

City of Coquitlam. Council and Office of the City Clerk

Council Committee Minutes, 1986

The file consists of the minutes of the Land Use Committee and the Parks & Recreation Committee for 1986.

City of Coquitlam. Council and Office of the City Clerk

Council Committee Minutes, 1985

The file consists of the minutes of the Land Use Committee and the Parks & Recreation Committee for 1985.

City of Coquitlam. Council and Office of the City Clerk

Council Committee Minutes, 1979

The file consists of the minutes of the Parks & Recreation Committee and the Planning and Development Committee for 1979.

City of Coquitlam. Council and Office of the City Clerk

Council Committee Minutes, 1984

The file consists of the minutes of the Land Use Committee and the Parks & Recreation Committee for 1984.

City of Coquitlam. Council and Office of the City Clerk

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