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City of Coquitlam. Council and Office of the City Clerk
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Regular Council Minutes

Series consists of Council meeting minutes, the official record of the discussion and decision-making activities of the governing body of the City of Coquitlam and its predecessors (The District of Coquitlam and the Corporation of the District of Coquitlam). The minutes address all aspects of local municipal government, including municipal taxation, land and building regulation, public health, safety, culture and recreation, and public works. Confidential or sensitive issues are addressed in Executive (Closed) Council meetings, the minutes of which are maintained as a separate series.

City of Coquitlam. Council and Office of the City Clerk

Letters Patent

The file consists of the original 1894 Letters Patent for the Corporation of the District of Coquitlam, as well as the original 1992 Letters Patent, and copies of the 1891 Letters Patent and 1894 Letters Patent. The file also includes correspondence relating to requests for copies of the letters patent.

City of Coquitlam. Council and Office of the City Clerk

Security Dockets

Series consists of legal documents sent to the Clerk's Office or signed and sealed by Council and registered under the Clerk's docket system. Such records include public works contracts, service agreements, deeds, development permits, development variance permits, subdivision permits, zoning and rezoning permits, grant documents and insurance policies, as well as some supporting correspondence. Each docket was given a unique docket number by the Clerk's Office and filed numerically. Generally speaking, the dockets are the original records corresponding to Council resolutions dealing with the acceptance of agreements or approval of permits. The first two dockets contain records relating to the District's incorporation.

City of Coquitlam. Council and Office of the City Clerk

Bylaws

Series consists of all bylaws passed, signed and sealed by Municipal Council, the governing body of the City of Coquitlam. Includes some bylaws that did not get past the final reading. Bylaws are pertinent to all aspects of municipal government including taxation, land and building regulation, public health and safety, culture and recreation, licensing and public works. Series includes appendices such as maps and engineering drawings. Arranged chronologically.

Early bylaws are bound in volumes; later ones are filed individually. The bylaws are numbered sequentially, but numbering begins again at #1 in 1971 when the District of Fraser Mills amalgamated with the District of Coquitlam. In some references the original bylaw numbers are preceded by the letter "A" to distinguish them from the more recent bylaws

City of Coquitlam. Council and Office of the City Clerk

Council Committee Minutes

Series consists of the minutes of Council committees including the Board of Variance, Parks and Recreation Committee (by the mid-1990s the Leisure and Parks Services Committee), Land Use Committee (originally the Town Planning Commission), Bargaining Commission, Burke Mountain Commission, Civil Defence Commission, Committee of the Whole, Court of Revision, Financial Commission, Historical Society Commission, Joint Council for Three Municipalities Committee, Land Sale Commission, Library Commission, Safety Committee, Sanitation Committee, Street Lighting Commission, Public Hearings from 1959 to 1978, Public Works Committee, Water Commission and the Zoning Board of Appeal.

City of Coquitlam. Council and Office of the City Clerk

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